The club/organization receives an initial budget from their respective student government within the first two weeks of the class. This budget is in the range of $0-$500 depending on the club’s size listed on campus groups. The student government realizes that this might not be enough for some clubs. Henceforth, an additional funding request procedure was also developed.

If a club wishes to utilize their initial budget, request additional funding or both, the club must submit a Funding Request Form six weeks (42 Calendar Days) prior to the event/activity date.

• The club/organization must fill out the Club Funding Request Form.
• This form requires the club to submit a Disbursement Packet.
  • Disbursement packet to be submitted with the funding request form
  • The club/organization will prepare a pdf document packet with all documents in one file which MUST INCLUDE:
    • The SSC Digital disbursement form with CCNY emails digital signatures.
    • If your vendor is not in CUNYFirst, complete the Non-Tax Levy CUNY Substitute W9.
    • Club/organization minutes on approval for use of funds.
    • Flyer for event. The Flyer NEEDS to include a Start Time and an End Time. Without both, your club’s request will be rejected. If you are reques1ng food, the event duration on this flyer submitted needs to be at least 2 hours in length.
    • Filled NTL Purchase Requisition.
    • Justification Memo.
    • Quote from vendor.
    • Contract (if applicable).

After the club submits the Club Funding Form, the USG/GSC Finance Committee will either reject or accept the request and will notify the club within seven days after form submission or result. If the request is rejected, the club will either be given an option to resubmit within three days or just a simple rejection depending on funding available at the time.

*NOTE: Just because a club submits the form does not guarantee approval.*

If your request is approved, the USG/GSC Finance Committee will forward the packet to the SSC Business Office and the Student Affairs Budget Coordinator with Club Contact CC’ed.

*NOTE: From this Step forward, it is the Club’s responsibility to keep in contact with the Budget Coordinator to see the progress of their request.*

The Student Affairs Budget Coordinator fulfills this step once VP approval has been obtained.

The club/organization MUST WAIT until they receive an email from the Student Affairs Budget Coordinator before confirming any services or goods to be delivered.

*NOTE: If you move forward before submitted expenses are approved the vendor will not be paid.*

a) Services

• i) The club/organization MUST send an email to the Student Affairs Budget Coordinator with an attached invoice of the services rendered by the vendor.

b) Goods

• i) The Student Affairs Budget Coordinator will be provided with the packing slip and will email the club/organization when goods are available. At this time instructions for pick up will be shared.

a) The Student Affairs Budget Coordinator submits the packet via email on behalf of Student Affairs to the SSC Business Office.

b) Any questions regarding the date of payment will be sent to the SSC Business Office.

• Self-generated (i.e. bake sales, fundraisers)
• Donations are deposited into this account
• If there is any money remaining at the end of each semester, then that money gets rolled over to the following semester

• Allocated by USG through the Student Activity Fee
• Money cannot be spent on discretionary items not relevant to the club or used for scholarships for members
• If there is money left over at the end of the semester, then that money is collected back by USG