Beaver Handbook - A Guide for Club Leaders
Whether cultural, social, academic, or career-related, the work you do to advance your club mission is vital to the life and heartbeat of our campus community.
Useful Resources
Learn the steps to register your club on campus for the next academic year
(Fall 2024 - Spring 2025)!
1. Attend a Club Registration Orientation
Club Orientation sessions will be held during the Spring of 2024. After attending a club orientation session, a Club Relations associate will send you an email with information regarding your next step, completing the Club Registration Form via Campus Groups (CG).
| *Note: 2 E-board officers MUST attend an orientation but do not need to attend the same date. It is the responsibility of those attending the orientation to share the information with ALL of the incoming e-board members. You can only represent ONE club/organization by attending an orientation session. |
2. Complete the CG Registration Application
An application must be submitted by one of the executive board members via CG, using their Citymail credentials. The application link will be provided after 2 E-board officers have been checked in for attending the orientation and passed their post orientation quiz. The application requires the information and documents listed below, which will be shared in an email after completion of Step 1.
| General Executive Board (E-Board) Requirements: |
|---|
| A President, Vice President, Treasurer, and Secretary (Part-Time students may hold office) |
| A student may hold an executive position (President/Vice President/Secretary/Treasurer) in ONLY one club at any given time. |
| A Full-time Faculty/Staff Advisor |
| Election Minutes |
| An Event Flyer (This serves as proof of a major event hosted the previous academic year.) |
| Club Website |
| An Advisor/SSC Card |
| Club Constitution |
| Club Registration Contract |
| Undergraduate E-Board Requirements: |
|---|
| Undergraduate club E-Boards must meet the 2.50+ GPA requirement |
| 16 Sponsors for Undergraduate Clubs |
| A student may NOT hold an executive office position in the Undergraduate Student Government and an undergraduate student club at the same time. |
| Graduate E-Board Requirements: |
|---|
| Graduate club E-Boards must meet the 3.00+ GPA Requirement |
| 12 Sponsors for Graduate Clubs, Honor Societies, and Greek Orgs. |
| A student may NOT hold an executive office position in the Graduate Student Council and a graduate student club at the same time. |
3. Application Cross-checking
After your club application has been submitted by one of your club's executive board members, a Club Relations associate will process the application, double-checking to ensure all of the information is correct and validating the signatures on each document. The Club Relations team member will reach out to the club's executive board via their Citymail to inform the executive board of errors in the application and/or required documentation.
After the application and documents are viewed as acceptable, a Club Relations associate will inform the executive board member who completed the form of their club's new "Approved" status.
4. Enjoy Your Academic Year as an Official CCNY Club (Fall 2024)
As an official CCNY club, the executive board will be able to make Event, General Room meetings, Tabling, and Facility requests through our Reservations Team once deemed applicable.
Beaver Handbook - A Guide for Club Leaders
Whether cultural, social, academic, or career-related, the work you do to advance your club mission is vital to the life and heartbeat of our campus community.