Table Request

Tuesdays and Thursdays
12pm - 2pm
NAC Rotunda

Criteria:

• Tables are allocated on a first come first serve basis.
• A request must be submitted 10 BUSINESS DAYS in advance.
• It is the club’s responsibility to arrange to have a club member present at all times during the activity.
• Cancellations must be submitted via email to club relations 24 hours before the requested date.
• Student organizations are responsible for cleaning up after their event.
• Tabling requests including external organizations must be requested within 15 business days.

Club General Meeting Room Request

Tuesdays and Thursdays
12:30pm - 1:45pm
Select classrooms

Criteria:

• Must be submitted at least 10 BUSINESS DAYS prior to meeting.
• Clubs are assigned classrooms based on their requested space. Spaces can be requested once for the entirety of the semester.
• During hours of Tuesdays 12:30pm-1:45pm OR Thursdays 12:30pm-1:45pm with no guest speakers, performers, etc.
• If you will be giving out food it must be pre-packaged or catered.
• Student organizations are responsible for cleaning up after their event.
• Clubs that need projection can ask Club Advisor for assistance with Via or visit the student life office for assistance.

Virtual Request

Any day of the Week
Any time
Online

Criteria:

• Virtual Request must be submitted 10 BUSINESS DAYS before you would like the event RSVP to be published on CampusGroups.
• All speaker event requests made on this platform need to be submitted 12 business days before you would like the event RSVP to be published on Campus Groups for all to see. This is required in order to be able to have sufficient time for the vetting speaker process.
• Any event requests that will be open to non-CCNY guests will need to have a second ticket option for the non-CCNY guests asking them for their school email.

....

.....

Facility/Activity Request

Monday - Friday
9am - 5pm
Limited Spaces

Criteria:

• Requests must be submitted 10 BUSINESS DAYS prior to the event.
• A Facility Request does not include: Table/chair setups and Audio Visual equipment
• Requests have a maximum capacity of 25 people.
• Facility Requests can only be submitted for the following locations: Hoffman Atrium, Hoffman Lounge, NAC 1/209
• If you will be giving out food it must be pre-packaged or catered. Clubs are not permitted to sell food as this goes against the fundraising policy.
• Location can be occupied one time for up to 2 hours during regular business days (Monday-Friday, 9am–5pm).

Event Request

Monday - Thursday
5pm - 11pm
Friday
5pm - 12am

Criteria:

• Event Request must be submitted 30 BUSINESS DAYS prior to the event.
• MORE than 25 guests
• LONGER than 2 hours
• Outside of regular business hours (after 5:00pm and/or on weekends)
• Features a non-CCNY affiliated performer, moderator, speaker, or other guest

Event Request Policies:

• Event Requests that are not submitted 30 BUSINESS DAYS in advance will be rejected.
• Events scheduled between Monday through Thursday must end at 11:00pm.Events scheduled on Fridays must end before 1:00 am.
• Club Advisor or Club Advisor Designee MUST be present for the entirety of the event.
• If you will be giving out food it must be pre-packaged or catered.
• If AV equipment is requested on weekend events, the club/organization will need to pay the AV team/iMedia for their services if available.