Below, you can find the criteria for table requests.

• A request must be submitted 10 BUSINESS DAYS in advance.
• Tables are allocated on a first come first serve basis.
• It is the club’s responsibility to arrange to have a club member present at all times during the activity.
• If you will be giving out food, it must be pre-packaged or catered. Clubs are not permitted to sell food as this goes against the fundraising policy.
• Cancellations must be submitted via email to club relations 24 hours before the requested date.
• Student organizations are responsible for cleaning up after their event.
• Tabling requests including external organizations must be requested within 15 business days.
  • Our team will request for additional information on the external organization to vet them and to ensure their authenticity and its approval by the college.

Below you can find the criteria for Club General Meeting Room requests:

• Must be submitted at least 10 BUSINESS DAYS prior to meeting.
• Clubs are assigned classrooms based on their requested space.
• Spaces can be requested once for the entire semester or multiple times for one-time meetings.
• During the hours of Tuesdays 12:30pm-1:45pm OR Thursdays 12:30pm-1:45pm with no guest speakers, performers, etc.
• If you will be giving out food, it must be pre-packaged or catered.
• Clubs that need projection can ask Club Advisor for assistance with Via or visit the student life office for either a HDMI cable or Via.

Below, you can find the criteria for Virtual Requests.

• Virtual Requests must be submitted 10 BUSINESS DAYS in advance.
• Virtual requests including speakers must be submitted 12 BUSINESS DAYS in advance (This is required in order to be able to have sufficient time for the vetting speaker process).
• Any event requests open to non-CCNY guests will need to have a second ticket option for the non-CCNY guests asking them for their school email.

Below you can find the criteria for Facility/Activity Requests:

• Requests must be submitted 10 BUSINESS DAYS prior to the event.
• A Facility Request does not include:
  • Table/chair setups
  • Audio Visual equipment
• Requests have a maximum capacity of 25 people.
• Facility Requests can only be submitted for the following locations:
  • Hoffman Atrium
  • Hoffman Lounge
  • NAC 1/209
• If you will be giving out food, it must be pre-packaged or catered. Clubs are not permitted to sell food as this goes against the fundraising policy.

Below you can find the criteria for Event Requests.

• Event Request must be submitted 30 BUSINESS DAYS prior to the event.
• Event Request must also meet one of the following criteria:
  • MORE than 25 guests
  • LONGER than 2 hours
  • Outside of regular business hours (after 5:00pm and/or on weekends)
  • Features a non-CCNY affiliated performer, moderator, speaker, or other guest(s)

Event Request Policies:

• Event Requests that are not submitted 30 BUSINESS DAYS in advance will be rejected.
• Events scheduled between Monday through Thursday must end at 11:00pm.
• Events scheduled on Fridays must end before 12:00 am.
• Club Advisor or Club Advisor Designee MUST be present for the entirety of the event.
• If you will be giving out food, it must be pre-packaged or catered.
• Weekend events CANNOT BE SOCIAL EVENTS (i.e., dinners, parties, etc.) and must end at 5pm.
• Events cannot be requested on Sundays.
• If AV equipment is requested on weekend events, the club/organization will need to pay the AV team/iMedia for their services if available.