Below, you can find the criteria for table requests.

• A request must be submitted 10 BUSINESS DAYS in advance.
• Tables are allocated on a first come first serve basis.
• It is the club’s responsibility to arrange to have a club member present at all times during the activity.
• If you will be giving out food, it must be pre-packaged or catered. Clubs are not permitted to sell food as this goes against the fundraising policy.
• Cancellations must be submitted via email to club relations 24 hours before the requested date.
• Student organizations are responsible for cleaning up after their event.
• Tabling requests including external organizations must be requested within 15 business days.
  • Our team will request for additional information on the external organization to vet them and to ensure their authenticity and its approval by the college.

*Note: Clubs are allowed to table in the NAC Rotunda only during club hours, which are on Tuesdays and Thursdays from 12pm - 2pm.

Below you can find the criteria for Club General Meeting Room requests:

• Must be submitted at least 10 BUSINESS DAYS prior to meeting.
• Clubs are assigned classrooms based on their requested space.
• Spaces can be requested once for the entire semester or multiple times for one-time meetings.
• During the hours of Tuesdays 12:30pm-1:45pm OR Thursdays 12:30pm-1:45pm with no guest speakers, performers, etc.
• If you will be giving out food, it must be pre-packaged or catered.
• Clubs that need projection can ask Club Advisor for assistance with Via or visit the student life office for either a HDMI cable or Via.

*Note: Club General Requests only occur during the hours of Tuesdays 12:30pm-1:45pm OR Thursdays 12:30pm-1:45pm in select classrooms. For a list of the available classrooms, please complete the SOAR Form.

Below, you can find the criteria for Virtual Requests.

• Virtual Requests must be submitted 10 BUSINESS DAYS in advance.
• Virtual requests including speakers must be submitted 12 BUSINESS DAYS in advance (This is required in order to be able to have sufficient time for the vetting speaker process).
• Any event requests open to non-CCNY guests will need to have a second ticket option for the non-CCNY guests asking them for their school email.

*Note: Virtual Events can occur on any day of the week and at any time.

Below you can find the criteria for Facility/Activity Requests:

• Requests must be submitted 10 BUSINESS DAYS prior to the event.
• A Facility Request does not include:
  • Table/chair setups
  • Audio Visual equipment
• Requests have a maximum capacity of 25 people.
• Facility Requests can only be submitted for the following locations:
  • Hoffman Atrium
  • Hoffman Lounge
  • NAC 1/209
• If you will be giving out food, it must be pre-packaged or catered. Clubs are not permitted to sell food as this goes against the fundraising policy.

*Note: The requested location can be occupied one time for up to 2 hours during regular business days (Monday-Friday 9am–5pm).

Below you can find the criteria for Event Requests.

• Event Request must be submitted 30 BUSINESS DAYS prior to the event.
• Event Request must also meet one of the following criteria:
  • MORE than 25 guests
  • LONGER than 2 hours
  • Outside of regular business hours (after 5:00pm and/or on weekends)
  • Features a non-CCNY affiliated performer, moderator, speaker, or other guest(s)

Event Request Policies:

• Event Requests that are not submitted 30 BUSINESS DAYS in advance will be rejected.
• Events scheduled between Monday through Thursday must end at 11:00pm.
• Events scheduled on Fridays must end before 12:00 am.
• Club Advisor or Club Advisor Designee MUST be present for the entirety of the event.
• If you will be giving out food, it must be pre-packaged or catered.
• Weekend events CANNOT BE SOCIAL EVENTS (i.e., dinners, parties, etc.) and must end at 5pm.
• Events cannot be requested on Sundays.
• If AV equipment is requested on weekend events, the club/organization will need to pay the AV team/iMedia for their services if available.

*Note: Event Requests may be subject to other fees like cost for public safety and facilities personnel.